REQUEST FOR PROPOSAL Rejuvenation of Thermopiles Issued on: May 22, 2026 Bid due date: July 6, 2026, by 2:00 P.M. AKST CLASSIFICATION: Rejuvenation of Thermopiles Request for Proposal Terms & Conditions: This request implies no obligation on the part of the buyer. All bids submitted must remain valid for a period of 60 days (unless otherwise specified). The Galena City School District ("School District or GCSD") reserves the right to negotiate the terms and conditions of any contract entered into as a result of accepting any bid submitted by the successful bidder(s). The Galena City School District is not responsible for any costs to the bidders for preparation of this bid. One or more addenda to the Request for Proposal (RFP) may be issued by the School District after the RFP process is opened. A copy of any addendum issued by the School District must be signed by the bidder and submitted along with its bid. While the School District will make reasonable efforts to notify bidders of any addenda, it is the sole responsibility of the bidder to verify whether any addenda/attachment has been issued. Bidders should check the School District website to ascertain if any addenda have been issued. The RFP protest period is for 10 days after the submittal deadline. Any interested party may obtain a copy of the RFP from the School District website at https://www.galenaalaska.org/procurement/. To be considered for award, the bid must be in PDF format and received via email no later than 2:00 P.M., AKST, July 6, 2026. Submit bid to Dr. Jason Johnson, GCSD Superintendent, at the following email address: jason.johnson@galenanet.com, Cc Jim Merriner, GCSD Director of Administrative Projects, via email at the following email address: jim.merriner@galenanet.com SECTION 1 – INTRODUCTION The Galena City School District (GCSD) seeks proposals for rejuvenation of 252 thermopiles at the Sidney C. Huntington High School and the Sidney C. Huntington Elementary School during the 2026-2027 winter months when the air temperature is below 0 degrees Fahrenheit in Galena, Alaska. SECTION 2 – SCOPE OF WORK The work includes travel to the site in Galena, Alaska, rejuvenating each thermopile, and verifying the operation of each thermopile to ensure that the work was successful. The valve on each of the 252 thermopiles will need replaced to prevent air from infiltrating the seal and displacing the refrigerant. Any existing air will need to be vacuumed from each thermopile to restore passive cooling. After all the 252 thermopiles are rejuvenated, they will need to be inspected to ensure that each one is operating appropriately, and a written report of the inspection results will need to be provided. Section 3 – SELECTION CRITERIA Proposals will be evaluated based on the following criteria, with points awarded out of 100 total: 1. Experience within the past ten years in providing similar services in Alaska, with emphasis on experience in rural interior Alaska, especially in areas with subarctic climate conditions – 60%; 2. Qualified staff – 25%; 3. Ability to perform the work during the 2026-2027 winter months when the air temperature is below 0 degrees Fahrenheit in Galena, Alaska – 15%. GCSD reserves the right to request additional information or clarification from bidders during the evaluation process. Section 4 – ATTACHMENTS None at initial posting Section 5 – COMPLIANCE The selected vendor, contractor, installer will be required to adhere to all Alaska Department of Education and Early Development (DEED), State of Alaska, and Federal laws and regulations as applicable, including, but not limited to FERPA, COPPA, CIPA, CIPA-2, HIPAA, ADA and the Galena City School District board policy. The Galena City School District is committed to providing access to our electronic information, including our websites, for individuals with disabilities in accordance with all applicable State and Federal laws. Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990 require us to ensure that anyone with disabilities seeking information or services from us, have access to and use of information and data that is comparable to the access and use by any other members of the public who are not individuals with disabilities. This requirement extends to any and all web-based services, applications, or other technology that is acquired, contracted or otherwise made available by the School District, to its students, staff and/or community members. Responders to this solicitation shall be equally responsible and contractually bound to ensure their product and service offerings are accessible pursuant to the aforementioned laws. The School District's website accessibility standards can be found here: https://www.galenaalaska.org/. Section 6 – QUESTIONS Please direct all questions to Dr. Jason Johnson, GCSD Superintendent: via email at the following email address: jason.johnson@galenanet.com All correspondence is required to be made in writing to ensure the integrity of our bidding process and for recording purposes. Questions initiated during the bid process may also result in addendum items being expanded beyond the initial posting. It is the sole responsibility of the bidder to verify whether any addenda/attachment has been issued or updated. Section 7 – SUBMISSION To be considered for award, the bid must be in PDF format and received via email no later than 2:00 P.M., AKST, July 6, 2026. Submit bid to Dr. Jason Johnson, GCSD Superintendent, at the following email address: jason.johnson@galenanet.com, Cc Jim Merriner, GCSD Director of Administrative Projects, via email at the following email address: jim.merriner@galenanet.com Published: June 14, 21, 28, 2026